Going paperless is a great option for a small business. To begin with, it will help you cut the cost of running the business. You might not realize it, but the cost of printing and scanning add up to a lot of money in the long-term. Plus, it is a great way to do your bit for the environment and save the world. What’s better is that the government rewards you for helping the environment, so it is well worth the effort. Your only issue is going paperless. It is a lot harder than it sounds, and it doesn’t happen overnight. With that in mind, here are a handful of tips that will help.
Email And Instant Messaging
There is no need to write down notes on scrap pieces of paper any longer. Almost every business has a secure connection that allows people to converse online. In short, you can email anyone that you need to speak with instead of passing them a note. The great thing about an email is that it doesn’t affect the firm’s productivity either. Also, the message is instant, so it helps improve the communication processes. If emails don’t sound like your thing, you can use messaging services like Google Hangouts and WhatsApp.
Use The Cloud
What is the main reason for printing? The main reason for printing is for a hard copy of a document. Then, you store it away for a rainy day in case you ever need the document again. Today that isn’t necessary. Thanks to the cloud technology, you don’t have to print anything and store a hard copy. Instead, you just need to upload it to the cloud. Then, you can access it at any time or in any place with an internet connection. If you need more info, just check out this webpage http://bigdata-madesimple.com. The cloud is a must because it is digital storage, and digital storage doesn’t require any paper.
Rent A Mailing Address
A mailing address is a place where you redirect your mail if you don’t want it in the office. And, as a paperless firm, you don’t want it in the office! It works like this. You go to a site like physicaladdress.com and hire their services. They give you an address, and that is where your mail goes from now on until you make a change. They then scan it and upload it to your virtual mailbox account. All the while, you don’t have to touch a single piece of mail. If you worry about your security or privacy, you should know they are very secure.
Charge For Paper
It sounds a little dictatorial, but it works. Instead of making printing and other paper activities free, charge a small fee. The fee doesn’t have to be large, but just enough to cause people to moan. After a while, you will find that they get very creative to avoid having to put their hand in their pocket. From your point of view, you just have to sit back and wait for the results. It is amazing what people will do to save money!