If you’re looking to relocate your business, then one of two things is happening: you have reached the end of your current lease or your company is expanding. Choosing a new space certainly isn’t easy but it’s the move itself for which a lot of businesses fail to adequately prepare. Parts of your business will be out of action during the move and you’re only going to turn a profit by firing on all cylinders so efficiency; therefore planning is key. Here’s five things to consider when a relocation is in your future.
Build a timeline
Once you’ve selected the new premises, you should start putting together a timeline for how to get everything in your current office to the new one in a speedy fashion, without breaking your budget. Ensure that all employees are aware of the upcoming changes a minimum of four months prior to the move. Time will need to be allocated for internet and phone service updates as well as obtaining any permits, insurance policies and licenses required. The bigger the new space is, the more time you’re going to need in the planning stage.
You’re going to need to budget effectively during this period to make sure you don’t spend any more than is necessary on the move. Using the internet to your advantage is a must – for instance, there are plenty of removalist companies like http://www.yourlocalmovers.com.au/ that can arrange a quote for office relocations online. Ask an employee or two for help if you aren’t sure what you’re doing. If you require new furniture or signage, order them now that there’s a long lead time and will be completed by the time you move.
Book help early
Booking early is a vital component in any office transition going off without a hitch. The hiring of cleaners and removalists early serves the dual purpose of keeping costs lower and better ensuring availability. Do your research and compare rates to get the best deal.
Keep vendors informed
You don’t want to find you’ve missed something important upon arrival at the new location so ensure that your vendors have been updated on any changes far in advance so that they can adjust your shipping and billing information accordingly. The last thing you want is deliveries going to the wrong location and being left unattended.
The last two weeks
You’re down the wire with only a fortnight to go before the move. It’s crucial that everything runs smoothly at this point so that you and your staff can get back to work the moment the move is over. Make your clients aware that a move is occurring and when. Any last second jobs like meetings, deliveries or interviews should be wrapped up or rescheduled. Get your business cards, website and letterheads updated about two weeks ahead of moving day so that they’re ready to go immediately.
Relocating your business comes down to good time management. It may seem like a daunting, insurmountable task but if you use this checklist as a guide then it’ll be a breeze. Have you ever had to relocate your business? Been an employee during a move? Anything you wish you or your employer had done differently? Sound off in the comments below!