A productive and efficient workplace is critical for any business or organisation to survive and thrive. Here are some key tips for how to improve the productivity of your workplace.
The right environment
Dimly lit and poorly ventilated offices are unpleasant and are likely to lead to lower levels of productivity. Take a look at some of the world’s leading companies. They provide outdoor areas for eating and recreation, as well as light, airy and beautifully designed interiors. Sure, your budget isn’t as big as theirs but you get the drift. By making the workplace aesthetically pleasing, you’re creating an enjoyable place to be and work in.
One of the single most important aspects of the physical work environment is organisation. You need to be able to find things quickly and a cluttered work space impedes this. It also looks chaotic and unprofessional and likely to breed corresponding work behaviours. Get things in order by having the right storage and if you’re operations are outgrowing your office space, it’s clearly time to upgrade to a larger floor plan or better still, hire some offsite storage. Take a look at some self storage facilities, such as Fort Knox Storage . This might give you the extra space you’ve been looking for and a convenient and affordable way to get your office shipshape and running efficiently again.
This is probably the most crucial element to workplace productivity. Sure we’ve all heard it before, but what does productivity actually mean? In a nutshell, it’s about how long it takes you to do your job well. There’s no point in racing through tasks only to find you’ve made errors that need to be fixed. It’s about using time as efficiently as possible. A great way to become more efficient is to look at how you’re using your time. As an interesting exercise, break your day down into small time increments, like 5 or 10 minutes, and write down what you did beside each block of time. This tool is used by consulting firms as they bill clients by the minute. It’s an excellent way to identify where you’re wasting time and how to be more accountable for every minute of your work day.
Goals and deadlines
Working in parallel with time management is having a clearly defined set of work goals and deadlines. Goals help you to stay focussed on the bigger picture and when partnered up with measurable targets, help with motivation and accountability. Deadlines are another excellent way of applying a bit of pressure and creating a sense of urgency. This is a great way to spur productivity. If you’re working on a large project, make sure you factor in milestones – both big and small – to keep you on track and to celebrate your achievements.
The right attitude
This is all about the way you or possibly your employees, look at the work you do. What makes you feel good about your job and what doesn’t? Does your work reflect who you are as a person and what you value? Work can be seen as a reflection of who we are as individuals and many people derive a significant sense of self worth through their work. It is therefore critical to make sure you’re doing something of value and interest to you. Equally important is ensuring you have the right skills and ongoing training to do your job well and to reward success.
Workplace productivity is paramount for any business, no matter the industry or size of the operation. It is directly linked to your bottom line and therefore, it should be the focus of how you structure the way you work, the people you hire and the environment you work in.